Viewing Job History Information in CCH Scan Workstation

You can access a list of all CCH Scan jobs in the CCH Scan Workstation History window. To access the History window, do one of the following:

• Right-click a job in CCH Scan Workstation and select History.
• Select File > History.

To find the jobs you need on the History window, do the following:

1. Filter the list of jobs by doing the following:
   1. In the Catalog list, select the catalog used for the job, then click OK.
   2. In the Setting Name list, select the folder setting for the job, then click OK.
   3. Enter dates in the From and To fields to specify the date range when the job was processed.
2. If needed, enter a search term in the box above the grid.

   You can also sort, group, or filter the list, if needed.

   • To sort the list, click the column header for the column you want to sort by.
   • To group the list, drag the column header for the field you want to group by into the area above the list.
   • To filter the list, enter filter criteria in the blank row immediately below the header row. You can enter filter criteria for more than one field, if needed.

Note: To reset the list to the default grid layout, right-click a column or row and select Reset Grid Layout.

After making your selections, the total number of files imported and exported display beneath the grid. These totals are for the selected import folder during the selected date range. The number in parenthesis indicates the total number of pages in the listed CCH Scan jobs, including any cover pages, target sheets,¹ and blank pages.

Once you have narrowed the jobs on the History tab to the ones you need, you can do any of the following:

• Export the list to a Microsoft^® Excel^® file
• Access the processed files in the archive or export folders

• Send the export file to CCH Document (only available if your firm has CCH Document licenses)

Note: A yellow triangle with an exclamation point next to a CCH Scan job indicates that either the archive or export file is missing. A red circle with an exclamation point next to a CCH Scan job indicates that both the archive and export files are missing.

Tell me about the columns in the Folder History grid.

Column	Description
Catalog	Displays the catalog used to categorize the forms.
Setting Name	Displays the folder setting for the file.
Job Name	Displays the name of the file being imported.
Date & Time Imported	Displays the date and time the file was imported and processed.
Pages Imported	Displays the number of pages imported.
Import File	Displays the name of the file being imported.
Date & Time Exported	Displays the date and time the file was exported, if any.
Pages Exported	Displays the number of pages exported, if any.
Pages Exported	Displays the number of pages exported, if any.
Export File	Displays the name given to the exported file, if the file was exported.
Message	Displays the status of CCH Scan processing.
Time Elapsed	Displays the amount of time that has passed since the file was submitted for CCH Scan processing.
Catalog Version	Displays the version number of the CCH Scan catalog used to process the file.
Validated Pages	Displays the number of pages validated in the file, if any.
Validator Name	Displays the user name of the person who validated the file, if any.
Notes	Displays any notes entered for the file.
Activity Date	Displays the date of last activity for the file.
Archive File Path	Displays the location where the archived file is stored.

 

¹ A page inserted before individual documents in a CCH Scan job. Target sheets have a bar code that indicates where a new bookmark should be placed in the final PDF. Target sheets should be used for most multi-page documents but are not necessary for single-page documents. Target sheets can be inserted digitally with CCH ProSystem fx Funnel or printed from CCH Scan Workstation.