Preparing Documents for Scanning

We recommend that you prepare your original documents for scanning by doing the following:

When possible, scan original documents instead of faxes or photocopies. Image quality degrades every time a document is duplicated. However, if documents are very light, you might need to photocopy them with higher contrast.
When possible, do not use ledger paper for documents you plan to scan. Ledger paper adds a large number of pixels, causing a slowdown in processing and OCR errors.
Remove staples and fan out pages.
Unfold pages and bent corners.
Move or remove sticky notes so they do not cover pertinent data. You can attach them to a blank sheet of paper and include a reference to the original page. To prevent notes from being misplaced, you can also tape them down or place the sheets in a scanning sleeve.
Place small or delicate pages in a scanning sleeve.
Print and insert cover pages and target sheets, if needed. Cover pages and target sheets are special pages with bar codes on them. They are printed from CCH Scan, and then scanned along with the client documents. CCH Scan reads the bar codes, and uses the information encoded in them to categorize and bookmark the documents. For more information, see About Cover Pages and Target Sheets.
If a source document is a TIF file, print the cover page and target sheet to TIF files, and then insert them into the client's source TIF file. You can then copy the client's updated TIF file into the Import folder, where CCH Scan Administrator will pick up the job for processing.

For more assistance, select Help > CCH Scan Help Topics, or contact us using the link below.